Pricing
REGISTRATION & PRICING
REGISTRATION IS CLOSED – SEE YA NEXT YEAR!
Winter Fire is a weekend long, hotel based convention. Your registration fees include all our classes, workshops, special events, parties and access to the playspaces. Registration does NOT include accommodations or food. The convention will open Friday afternoon and run through Monday morning. You do NOT have to book a room at one of our hotels to attend the event. Many people commute each day and we are only 2-3 blocks from the Union Station Metro stop.
Pricing
See pricing tables below.
Hotel Rooms
We are taking over the entire hotel this year. In order to meet our room night obligations to the hotel we are only accepting reservations for all 3 nights (Friday, Saturday and Sunday). Our overflow hotel, located literally on the next block will allow partial weekend reservations. Remember, Monday is Presidents Day, so most people have off and the playspaces will be open very late on Sunday night/Monday morning.
In order to ensure everyone’s privacy all hotel accommodations must be placed through Dark Odyssey. For detailed information please visit our Hotel page. When you register online, you will be asked if you’d like a hotel room and other related information. Our Hotel Coordinator will take it from there and work with you via email if needed. Your room reservation status in listed in the Attendees area where eventually we will place your confirmation number when its received back from the hotel in a few weeks.
Day Passes
Day Passes are confusing, problematic and basically a giant pain in the ass for everyone. Typically it’s less expensive to buy a full weekend pass and attend as much of the event as your schedule allows than to string together more than one day pass. As the event draws near, if there is still room we will consider releasing day passes.
Winter Fire 2016 Registration
Host Hotel
We have booked the entire hotel on Friday, Saturday, and Sunday night. To book a room in the host hotel, you must book for all three nights. You will NOT be charged now for your hotel room. The hotel may take one night’s deposit in advance. The hotel will charge you directly at the end of your stay, like any regular hotel stay. Waiting List – people who register and sign up for a room in the overflow hotel are automatically placed on the waiting list in the order in which they register.
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Three-Night Minimum Stay
Overflow Hotel
Our Overflow Hotel is less than a block away from the front door of the host hotel. It is a beautiful, freshly renovated hotel with a celebrity chef owned restaurant in the lobby. We’ve used this hotel for the past 5 years without any problems. We do our best to block off entire floors for Dark Odyssey Guests.
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Initial reservations were priced at $160/night.
Reservations made after December 18 are priced at $169/night.
There is a 2 night minimum stay at the Overflow Hotel
Notes:
- All registration rates are per person.
- Last day to cancel registration and receive a refund is January 17, 2016.
- Cancellations are subject to a $35 handling fee per registrant.
- Gift registrations become the property of the named registrant. Only the named registrant may cancel or transfer their registration.
- There is transfer fee of either $35 or the difference between the current rate and original registration rate, whichever is greater.
- Last day to transfer a registration is January 29, 2016
- Hotel room rates are per room per night and will be billed directly by the hotel.
- Hotel room reservation status will be listed in the Attendees Area.
- WAITING LIST FOR HOST HOTEL – people who register and sign up for a room in the overflow hotel are automatically placed on the waiting list in the order in which they register
- We reserve the right to refuse service to anyone and cancel their registration. If we do cancel your registration you will receive a full refund.
