We’ve got the whole place to ourselves!

This year’s Winter Fire will take place at a great hotel in the heart of Washington, DC just steps from the Capitol Building, the Smithsonian and Union Station. Our host hotel has over 260 rooms but we know it will sell out quickly and the entire hotel will be ours… all the ballrooms, all the meeting rooms, all the guest rooms, all the great couches in the lobby, everyone you ride the elevator with… they will all be one of us!

But all this fun comes with an obligation. We have to fill ALL the hotel rooms on ALL the nights, so we can only accept reservations for Fri, Sat AND Sunday night at the host hotel.


  • Complete Hotel Takeover!
  • Hotel Accommodations at $189/night
  • Upscale Lobby Bar
  • 20,000 sq ft of workshop and playspace
  • Fully Updated Guest Rooms and Lobby
  • Heart of the Nations Capitol – Washington DC

Room Rates

We have to fill all the guest rooms on Friday, Saturday AND Sunday night. There will be a full day of programming on Sunday and the playspace and parties will run until the wee hours of Sunday night/Monday morning. The hotel has graciously agreed to a fantastic 3 night rate of only $189/night. But again, you have to book all three nights. Our hotel ALWAYS sells out incredibly fast each year so do not wait to register and get a room. NON-REFUNDABLE ROOM DEPOSIT – each room reservation must be guaranteed with a credit card.  At the time of reservation your card will be billed for your 1st nights room and tax. You will pay for the balance of your stay when you check out of the hotel. Should you cancel your hotel reservation this room deposit is NON-Refundable and NON-Transferable. Please check your availability carefully before booking a room.

Overflow Hotels

We will have 2 overflow hotels both within a block of the host hotel.  One of them will host an additional playspace that will be available to all attendees throughout the conference.  Both hotels do not have a minimum night stay requirement.  So if you cannot attend the entire convention please simply book a room here.  Your room is guaranteed with your credit card and there is a first night deposit, but that deposit IS refundable as long as you cancel at least 72 hours in advance of check in.

Waiting List for Host Hotel

After the host hotel sells out, by signing up for a room in the Overflow Hotel you are automatically put on the waiting list for the Host Hotel. Should we get room cancellations our Hotel Room coordinator will contact those registered for rooms at the overflow hotel and offer them a room at the Host Hotel.

Host Hotel

We have booked the entire hotel on Friday and Saturday night and most of the hotel on Sunday night. To book a room in the host hotel, you must book for all three nights. You may be charged a NON-REFUNDABLE deposit of 1 night’s room and tax by the hotel when you reserve your room. The balance will be charged at the end of your stay, like any regular hotel stay. Waiting List – people who register and sign up for a room at one of the overflow hotels are automatically placed on the waiting list in the order in which they register.

Host Hotel - 3 Night Minimum
Double Double (Two Double Beds)$189/Night + TaxesSOLD OUT
King Room$189/Night + TaxesSOLD OUT
Capitol View King Room$219/Night + TaxesSOLD OUT

Three-Night Minimum Stay

Overflow Hotels

There are two overflow hotels for Winter Fire. Overflow Hotel 1 –  is home to our overflow playspace for the weekend and has an old world feel with a great Irish Pub on the ground floor.  Overflow Hotel 2 has a playful ultra tech motif.  Both are just a block away from host hotel and you’ll have a great experience at either of them.   Waiting List: By taking a room in one of the overflow hotels you will automatically be placed on the waiting list for the host hotel.  Should a room in the host hotel become available, our hotel coordinator will be in touch to see if you would like to make the switch.

Overflow Hotels
Overflow Hotel 1 (w/Onsite Playspace)
Overflow 1 - Double Queen Room$209/Night + TaxesSOLD OUT
Overflow 1 - King Room$189/Night + TaxesSOLD OUT
Overflow 1 - Queen Room$189/Night + TaxesCall Janice @202-737-9556 to book.
Overflow Hotel 2 (w/ ultra hi-tech motif)
Overflow 2 - Double Queen Room$169/Night + TaxesAVAILABLE
Overflow 2 - King Room$169/Night + TaxesAVAILABLE

NO minimum stay at Overflow Hotels


  • Room reservations must be confirmed and guaranteed with a credit card for one (1) night’s guest room charge and tax may be charged when then reservation is placed. This deposit is NON-REFUNDABLE AND NON-TRANSFERABLE.
  • Room rates based on Double Occupancy. There may be additional charges for Triple or Quad occupancy at Overflow Hotel 2.  There is no additional charge for Triple or Quad occupancy at the host hotel.
  • Attendees will be responsible for room rate, taxes, and incidental charges separately from their registration fees. All hotel fees will be charged directly by the hotel.
  • All cancellations must be received at least 72 hours prior to scheduled arrival otherwise the entire reserved stay (billed at the applicable room rate plus taxes) will be charged to the credit card used to guarantee the room.  The first night room deposit is NON-REFUNDABLE AND NON-TRANSFERABLE.
  • You cannot checkout early during the event to avoid paying for a Sunday Night stay.

How to Book a Room:

  • At the end of Online Registration you will get a link to the hotel’s reservation system for our group.
  • You should book your room directly with the link provided.
  • Rooms in the Host Hotel are only available through our private registration link.
  • You may use a different credit card to reserve your room than you did for your event registration fees. The hotel will charge your card for your first nights room and tax as a NON REFUNDABLE AND NON TRANSFERABLE deposit.
  • Should the event be cancelled the 1st night room and tax WILL be refunded to you.

How to Cancel Your Room:

  • All cancellations must be received at least 72 hours prior to check in.
  • You should contact the hotel directly with your cancellation request.
  • Please remember, the First night room and tax deposit is Non-Refundable and Non-Transferrable. Cancelling only allows you to avoid paying for the entire room reservation.


Please contact the hotel coordinator at with any questions you may have.